Template:/2013 job description

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Job description: Project Administrator – Wikimedia South Africa

Wikimedia South Africa is the South African Chapter for the Wikimedia Foundation, a non-profit organization that operates Wikipedia and other free-knowledge projects such as Wikimedia Commons, WikiNews, Wiktionary and Wikibooks. It is funded through donations and supports the world’s largest volunteer community. Wikimedia has encouraged Wikipedians around the world to establish country-specific Chapter and User Groups in order to foster local collaboration and contribution to the projects. Each Chapter independently promotes the goals of Wikimedia projects in their own contexts and languages.

The South African Chapter is made up of many volunteers and works at making Wikipedia more accessible and relevant to our community. The chapter promotes local awareness of the projects and specifically concentrates on:

  • Developing and supporting the South African Wikimedia communities.
  • Supporting and facilitating the sharing of knowledge in all South African languages, thus contributing to the development of local languages on Wikipedia.
  • Acting as a conduit between editors, writers and specialists within the community to support the growth and sustainability of high quality local content.
  • Protecting, preserving and promoting local cultures, other African Wikimedia communities, greater communities of free culture as well as open software initiatives.

Wikimedia South Africa projects to-date include Wiki Loves Monuments, JoburgpediA, and Wiki Indaba.

Wikimedia South Africa has sourced funding for a administrative position based in Cape Town. Details about the position are explained below.

This is a contract position for one year only. Full time.

The successful candidate will be involved in:

  • Organizing and managing Local and national events, competitions, workshop and conferences.
  • Evaluating and compile reports on all events, competitions, workshop and conferences
  • Assisting in compiling an annual review and audit
  • Setting up and maintain administrative processes
  • Researching around South African innovators/thought leaders
  • Soliciting local funders or partner participation
  • Online content management of projects and Chapter web and social media sites
  • Tracking and reporting on all chapter website metrics
  • Basic filing and office duties – answering queries, maintaining files, and databases.

Eligible candidates must:

  • Have a university degree or relative diploma in administration
  • Have 5 years of administrative experience
  • Be highly organised and flexible
  • Be self-directed and able to complete projects with limited supervision
  • Have excellent oral and written communication skills, comfortable writing articles
  • Be able to display online savvy and be proficient in Social Media (proficiency with Google Docs and Google Drive)
  • Be experienced in motivating and managing volunteers
  • Be fully computer literate (proficient with Word, Excel, Outlook Express)
  • Be passionate about South Africa’s voice in the world


  • Must show initiative
  • Energetic
  • Proactive
  • Implementer, able to find solutions
  • Ability to see the bigger picture
  • Knowledgeable about Wikimedia and its projects' practices
  • Experienced in community building
  • Experienced in working with a volunteer community
  • Dedicated to and have experience with in the Open Movement (Creative Commons, Open Education Resources, etc.)

About the position

Monthly stipend
R15,000 per month
Work schedule
5 day week; one year contract with the possibility of an extension.
  • Benefits: Annual and sick leave.
  • Location: Cape Town, South Africa.


Interested persons should apply by 25th October 2013. Your application should include:

  1. A cover letter
  2. Your CV (2 pages max.)

Should you not receive any response by the 8th November please consider your application unsuccessful.

Contact details
Douglas Scott
Email: douglas.i.scott (at) gmail.com

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