Board Meeting 6 April 2021

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Wikimedia South Africa Board meeting 2021-04-0619.00

Contents

Attendance

Bobby Shabangu Deon Steyn Michael Graaf Wynand van der Walt Shupai Mchuchu

Present

Apologies Douglas Ian Scott Nobantu Modise Coenrad Loubser Roussow van Rooyen

Agenda

Wikimedia ZA banner

Agenda item was parked for the next board meeting to be updated by Douglas.

Volunteer update

Bobby updated on the volunteer programme, There was an incentive on the second survey, it was suggested that with the third one, there should be an incentive given, to the Wikiminans to give morale, it was further suggested that a book voucher should be given as an incentive, need to think smarter in how the questions are phrased. Bobby to work on the wording of questions. Shupai to speak to bobby to send previous documents on previous volunteer surveys.

Admin onboard update

Shupai has had some onboarding training with all four members, she has had a grasp of most of the details of the work itself. She now needs to know on tasks being worked on with board members (volunteers) so she can be the source of support and reminder on task. It was proposed to other fellow volunteers to train Shupai on Wikimedia work itself especially on editing so her work can be intensified. It was suggested that the admin and the chair have one on one meetings and board members fill administrator on what they are working on. It was mentioned that there might be some time constraints, but she can still reach out to board members and find out how they can work together and assist.

Timeshift for board meeting

Agenda parked for the next meeting.

Project proposal document/form

A template was put together, which was sent to board members, which will be shared with the rest of the community members. Time needs to be allocated to sit with board members so we can have an idea of what projects they want to work on for the year. It was said prizes are always good to give out, so Wikimedians can know that they are valued. Wynand supports Deon's idea for prizes, but certain criteria on who gets prizes, annual prizes givings should be normalised and this should include all indigenous languages. It is not advised to give monetary prizes, it can be book vouchers, laptops, phones or data for a year. It was said it will be good to reach out to schools in terms of editing but as contributors.

Comms meeting

Doodle poll was sent out to 4 members, but all members are welcome to join the meeting, the doodle poll link will be shared with all members by Shupai

Afrikaans Writing competition

Previous minutes

http://wikimedia.org.za/wiki/Board_Meeting_23_March_2021#

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