Board Meeting 17 March 2020

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'''Wikimedia ZA - Board Meeting 17 March 2020'''
 
'''Wikimedia ZA - Board Meeting 17 March 2020'''
  
Attendees:
+
==Attendance==
 
*Adri
 
*Adri
 
*Bobby
 
*Bobby
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*Wynand
 
*Wynand
  
Apologies:
+
==Apologies==
 
*Rossouw
 
*Rossouw
 
*Deon
 
*Deon
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==Minutes==
 
==Minutes==
 
      
 
      
# No offline meetings with WMF Grant Money:
+
===No offline meetings with WMF Grant Money===
 
::Which scheduled activities does this affect and what are the counter measures that we can take.
 
::Which scheduled activities does this affect and what are the counter measures that we can take.
 
:::Strategy Session and Meetup: Team feels that we can go ahead with zero budget, but we need to wait for now to make sure that everyone is healthy.
 
:::Strategy Session and Meetup: Team feels that we can go ahead with zero budget, but we need to wait for now to make sure that everyone is healthy.
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:::Lets use this opportunity to give Zulip a push - https://wikimediaza.zulipchat.com/
 
:::Lets use this opportunity to give Zulip a push - https://wikimediaza.zulipchat.com/
  
 
+
===Strategy Workshop===
# Strategy Workshop
+
 
::Agreed to host it on the Sunday, April 5 - 10:00 - 13:00  -  https://wikimediaza.zulipchat.com/ in invite
 
::Agreed to host it on the Sunday, April 5 - 10:00 - 13:00  -  https://wikimediaza.zulipchat.com/ in invite
  
 
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===WMF grant meeting 18 March===
# WMF grant meeting 18 March
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::Theory of change document - to incorporate into 5 year plan
 
::Theory of change document - to incorporate into 5 year plan
 
::Aimed at developing grant application
 
::Aimed at developing grant application
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::Good idea to read our report to the WMF here: https://meta.wikimedia.org/wiki/Grants:Simple/Applications/Wikimedia_South_Africa/2019
 
::Good idea to read our report to the WMF here: https://meta.wikimedia.org/wiki/Grants:Simple/Applications/Wikimedia_South_Africa/2019
 
:::Also check the WMZA category on meta  
 
:::Also check the WMZA category on meta  
 
 
 
:::Suggestions: satelite training e.g. one central trainer virtually talking to classes faciliated by known wikipedians e.g. Wynand at RU and Ingrid at UCT simultaneously
 
:::Suggestions: satelite training e.g. one central trainer virtually talking to classes faciliated by known wikipedians e.g. Wynand at RU and Ingrid at UCT simultaneously
 
:::Also ensure that strategies are aligned to political will through linking to SDGs etc.
 
:::Also ensure that strategies are aligned to political will through linking to SDGs etc.
  
 
+
===Online Events===
# Online Events
+
 
+
 
:: Training videos in indigenous languages
 
:: Training videos in indigenous languages
 
 
::Bobby asks about remote editathons
 
::Bobby asks about remote editathons
 
:::Ask Peter Meyer at Wikimedia DC about who to talk to there for remote edit-a-thons<econterms{{at}}gmail.com > as they have done these sorts of events very recently.
 
:::Ask Peter Meyer at Wikimedia DC about who to talk to there for remote edit-a-thons<econterms{{at}}gmail.com > as they have done these sorts of events very recently.
  
 
+
===Banner ad - "edit in your language"  - for not logged in users===
# Banner ad - "edit in your language"  - for not logged in users
+
 
:: Need to consider timing as might compete with other banner ads
 
:: Need to consider timing as might compete with other banner ads
 
:: consider user journey - and next steps
 
:: consider user journey - and next steps
 
:: Working group: Adri, Coenraad, Douglas, Dumi
 
:: Working group: Adri, Coenraad, Douglas, Dumi
 
+
===Zero rated Wikipedia ===
 
+
 
+
#Zero rated Wikipedia  
+
 
::provided for free by Vodacom
 
::provided for free by Vodacom
 
::Telkom provides zero rated access to all universities, but not Wikipedia
 
::Telkom provides zero rated access to all universities, but not Wikipedia
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:: Highlight existing relationship with UCT zero rating, and educational benefit of Wikipedia
 
:: Highlight existing relationship with UCT zero rating, and educational benefit of Wikipedia
 
:: Coenraad volunteered
 
:: Coenraad volunteered
 
+
===LIASA Conference in October - Potential Opportunity - Partnership strategy/ies===
 
+
# LIASA Conference in October - Potential Opportunity - Partnership strategy/ies
+
 
:Discussed free stage time for LIASA Partners at upcoming LIASA Conference (pending not being cancelled). This potentially means 10 minutes for LIASA partners being WikimediaZA, Knowledge Management Association etc. (Wynand)
 
:Discussed free stage time for LIASA Partners at upcoming LIASA Conference (pending not being cancelled). This potentially means 10 minutes for LIASA partners being WikimediaZA, Knowledge Management Association etc. (Wynand)
 
: Opportunity for WMZA to address 800 librarians for 10-20 minutes. Banner stand was turned down  
 
: Opportunity for WMZA to address 800 librarians for 10-20 minutes. Banner stand was turned down  
Line 71: Line 58:
 
: Librarians are Information Scientists - and their role has adapted, and there is scope to align with WMZA
 
: Librarians are Information Scientists - and their role has adapted, and there is scope to align with WMZA
 
: LIASA is a membership association for Librarians - they have a Wikipedia practice group
 
: LIASA is a membership association for Librarians - they have a Wikipedia practice group
 
+
===Matters from previous minutes===
# Matters from previous minutes
+
====Admin====
 
+
# Admin
+
 
: Financial matters
 
: Financial matters
 
::Loan outstanding
 
::Loan outstanding
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:: Still not up to date
 
:: Still not up to date
 
: Mailing address
 
: Mailing address
 
+
====Maroela Media====
# Maroela Media
+
 
: Letter sent and acknowledged
 
: Letter sent and acknowledged
 
: Waiting for copyright amendment act
 
: Waiting for copyright amendment act
 
+
====Afrikaans Wikipedia funding request====
# Afrikaans Wikipedia funding request
+
 
: Conversation was not had, but we can't use WMF funds for offline events at the moment.
 
: Conversation was not had, but we can't use WMF funds for offline events at the moment.
 
:Recommendation that Deon looks at doing online editing sessions
 
:Recommendation that Deon looks at doing online editing sessions
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* Youtube: 51 subscribers -> 51
 
* Youtube: 51 subscribers -> 51
 
* Zulip: 13 users -> 14
 
* Zulip: 13 users -> 14
 +
 +
[[Category:Board meetings]]

Latest revision as of 23:42, 17 March 2020

Wikimedia ZA - Board Meeting 17 March 2020

Contents

[edit] Attendance

  • Adri
  • Bobby
  • Coenraad
  • Douglas
  • Ian
  • Michael
  • Wynand

[edit] Apologies

  • Rossouw
  • Deon

[edit] Minutes

[edit] No offline meetings with WMF Grant Money

Which scheduled activities does this affect and what are the counter measures that we can take.
Strategy Session and Meetup: Team feels that we can go ahead with zero budget, but we need to wait for now to make sure that everyone is healthy.
Online Meetings are possible, and should be encouraged
Lets use this opportunity to give Zulip a push - https://wikimediaza.zulipchat.com/

[edit] Strategy Workshop

Agreed to host it on the Sunday, April 5 - 10:00 - 13:00 - https://wikimediaza.zulipchat.com/ in invite

[edit] WMF grant meeting 18 March

Theory of change document - to incorporate into 5 year plan
Aimed at developing grant application
Current grant report due end of July, current grant ends June
What we do as UN Sustainable Development Goal objectives
Do we have backing documents - eg a WMZA strategy document and/or "report pack"
Good idea to read our report to the WMF here: https://meta.wikimedia.org/wiki/Grants:Simple/Applications/Wikimedia_South_Africa/2019
Also check the WMZA category on meta
Suggestions: satelite training e.g. one central trainer virtually talking to classes faciliated by known wikipedians e.g. Wynand at RU and Ingrid at UCT simultaneously
Also ensure that strategies are aligned to political will through linking to SDGs etc.

[edit] Online Events

Training videos in indigenous languages
Bobby asks about remote editathons
Ask Peter Meyer at Wikimedia DC about who to talk to there for remote edit-a-thons<econterms-at-gmail.com > as they have done these sorts of events very recently.

[edit]

Need to consider timing as might compete with other banner ads
consider user journey - and next steps
Working group: Adri, Coenraad, Douglas, Dumi

[edit] Zero rated Wikipedia

provided for free by Vodacom
Telkom provides zero rated access to all universities, but not Wikipedia
Media Statements
Wynand recommends writing to Minister of Science & Technology too
Highlight existing relationship with UCT zero rating, and educational benefit of Wikipedia
Coenraad volunteered

[edit] LIASA Conference in October - Potential Opportunity - Partnership strategy/ies

Discussed free stage time for LIASA Partners at upcoming LIASA Conference (pending not being cancelled). This potentially means 10 minutes for LIASA partners being WikimediaZA, Knowledge Management Association etc. (Wynand)
Opportunity for WMZA to address 800 librarians for 10-20 minutes. Banner stand was turned down
Having WMZA embedded in LIASA strategy is the goal
Librarians are Information Scientists - and their role has adapted, and there is scope to align with WMZA
LIASA is a membership association for Librarians - they have a Wikipedia practice group

[edit] Matters from previous minutes

[edit] Admin

Financial matters
Loan outstanding
50% recovered, agreed to pay outstanding R6k by July
Reimbursements
CIPC Registration
Still not up to date
Mailing address

[edit] Maroela Media

Letter sent and acknowledged
Waiting for copyright amendment act

[edit] Afrikaans Wikipedia funding request

Conversation was not had, but we can't use WMF funds for offline events at the moment.
Recommendation that Deon looks at doing online editing sessions

[edit] Communication and social media channels, infrastructure

From 3 March to 17 March:

  • Twitter: 1552 followers -> 1559
  • Facebook (English): 971 follows (895 likes) -> 973 (893)
  • Facebook (Afrikaans): 625 members -> 638
  • Mailing list (Afrikaans): 314 members. Suspect most are fake, aol addresses, no valid activity for years -> 314
  • Mailing list (English): 271 members -> 271
  • Instagram 154 Followers -> 155
  • Meetup: 122 members -> 123
  • Youtube: 51 subscribers -> 51
  • Zulip: 13 users -> 14
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