Wikimania/Tips and tricks

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Bid structure

MADe (talk) got some interesting feedback by WMF personel during different talk on bidding on Wikimania during the last days. Just wanted to share.

Take away possible resistance. Subjects that could lead to people not attending the conference. Examples
  • visa issues
    • SA is visa friendly, not really a problem;
  • LGBT;
    • Cape Town is one of the most LGBT friendly cities in the world. South Africa Info has stated that "Cape Town has become one of the gay tourist's favoured destinations, recommended in guides such as the long-standing Spartacus Guide and on gay travel web sites such as PlanetOut Travel and GayGuide.net". Protection of LGBT rights is guarenteed under the consitution of South Africa and gay marrage is legal.
  • Low budget travellers. Proof that the whole travel costs, including accomodation, cost of public transport, eating out ... are reasonable
    • I can guarantee you that SA allows for cheap travelling! MADe (talk)
  • Safety & security ("it's not Joburg")
    • The Cape Town CCID has pointed out that "South African Police Service Cape Town regards the city centre as the safest in the country". When I talked with them about safety in the city centre they told me that the crime rate is comparable to that of most European cities. --Discott (talk) 14:53, 16 August 2013 (UTC)
    • I'm not a big fan of the region between the ICC and Strand, looks dangerous at night. Would consider special security (very cheap anyway)
  • Disabled persions
  • Consider an "exchange" with someone from the Brazilian team: one of them joins our bid, and one of us joins their bid next year. This will allow faster response across time zones as an added advantage.
    • I like this suggestion and think it is worth exploring.--Discott (talk) 14:53, 16 August 2013 (UTC)
Make sure the people are really interested by focussing on high-impact groups. Examples
  • People that want to travel while being in SA (-> arrange for some tours afterwards, team up with CPT tourism office),
    • Already being worked. Would gladly accept suggestions and help.--Discott (talk) 14:53, 16 August 2013 (UTC)
  • People with children
  • Germans/Dutch/... (-> collaboration with the Deutsche Schüle, Huis der Nederlanden, ...)
    • Well worth exploring and it might be helped by the fact that Cape Town has one of the largest German communities outside of Germany and a strong historical connection with the Netherlands.--Discott (talk) 14:53, 16 August 2013 (UTC)
  • Internet addicts (góód wireless)
    • This is what the network specialists that the CTICC use has told me so far with regards to the CTICC's Internet: "The Third Lausanne Congress on World Evangelization [one of the CTICC's previous conferences that had a particularly intensive use of connectivity]. 17 October 2010 - 24 October 2010
this event reach near maximum capabilities at the time with around 1000 concurrent connections. This was on a 60mb line.

"Early this year we completed the extensive upgrade of the entire wireless infrastructure throughout the CTICC. With higher density AP's at strategic points, we feel comfortable that the centre offers complete blanket coverage to support over 1000 connections in high concentration areas. In addition, we are able to install and configure additional AP's should the requirements demand it." --Discott (talk) 14:53, 16 August 2013 (UTC)

  • Arrange for some routers + ethernet cables
  • Communicate clearly on the options with 3G (eg. Vodacom, MTN)
  • Software developers (team them up with existing teams in CPT)
    • I love this idea and would really like to expand on it.--Discott (talk) 14:53, 16 August 2013 (UTC)
  • Foodies (If I just could take Charly's Bakery back home...)
    • Again, great advice!--Discott (talk) 14:53, 16 August 2013 (UTC)

Experience from previous editions

  • set up a "safe space" where anyone who experiences anything unpleasant at the event (e.g. unwanted advances, aggresive attitudes, etc) can go for advice and support
  • set up a quiet connected space for last minute proposal writing, Skype chats or just recharging computers and devices. A few if those non branded vodacom charging stations that they have at the airport would be great to have around the place!
    • Really love this idea of a guarded "cloakroom", that can be used to recharge devices, or just leave stuff
  • make sure there's fast and reliable wireless internet available
  • make sure there are plenty of power points in each room
  • decide on a standard power plug type (Maybe Type F or Type C Europlug) and allow delegates to order leads/adapters on a bulk discount.
  • Ensure people are well informed on where they are staying well ahead of time (around 1 month ahead if possible) and how they can get there from the airport and from the convention venue.
  • Ensure Internet connectivity at the accommodation points is quick and universal for conference goers.
  • Ensure easy access to the venue twice in the morning and twice after the event (one hour after one another).
  • Inform people of the typical cost of transport to and from the airport and between accommodation and the venue location.
  • Ensure people can check into their accommodation at all hours of the day and night.
  • Add a venues map to the schedules section of the conference booklet for both the building and a map of the surrounding area (around 5km from venue). Maybe design it so that can be folded away as "conference pass" (cfr. Haifa)
  • Allow the presentors to present their talk after the plenary. Will allow everybody to make a good choice
  • Hire an entire hostel to accomate people

Text from airport brainstorming

How does Wikimania in Africa shift the needle for the movement?

  • During wiki indaba, hold workshops with e.g.
    • Shuttleworth foundation
    • AIMS
    • SKA project.
  • Target specific dates around thematic events especially March, June - September.
  • Deon chang trend specialist - Isla
  • During Wikimania 2014, activate African diaspora in London through e.g. Africa house.
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