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Executive Assistant (Contract Position) – Wikimedia South Africa

Wikimedia South Africa is the South African Chapter of the Wikimedia Foundation, a non-profit organization that supports Wikipedia and other free-knowledge projects such as Wikimedia Commons, WikiNews, Wiktionary and Wikibooks. It is funded through donations and supports the world’s largest volunteer community. Wikimedia has encouraged Wikipedians around the world to establish country-specific User Groups and Chapters in order to foster local collaboration and contribution to the projects. Each Chapter independently promotes the goals of Wikimedia projects in their own contexts and languages. The South African Chapter is made up of many volunteers and works at making Wikipedia more accessible and relevant to our community.

The chapter promotes local awareness of the projects and specifically concentrates on:

  • Developing and supporting the South African Wikimedia communities.
  • Supporting and facilitating the sharing of knowledge in all South African languages, thus contributing to the development of local languages on Wikipedia.
  • Acting as a conduit between editors, writers and specialists within the community to support the growth and sustainability of high quality local content.
  • Protecting, preserving and promoting local cultures, other African Wikimedia communities, greater communities of free culture as well as open software initiatives.
  • Wikimedia South Africa projects to-date include Wiki Loves Monuments, Joburg-pedia, and Wiki Indaba.
  • Wikimedia South Africa has sourced funding for an administrative position based in Cape Town.
  • This is a part-time contract position for an initial period of one year only.


The successful candidate will be involved in:

  • Organizing and managing local and national events, competitions, workshops and conferences.
  • Evaluate and compile reports on events, competitions, workshops and conferences
  • Assist in compiling an annual chapter activities review
  • Maintain and improve administrative processes
  • Research around South African innovators/thought leaders
  • Grant administration and soliciting local funders- and partner participation
  • Online community- and content management of projects and Chapter web and social media sites
  • Basic filing and office duties – answering queries, maintaining files and keeping records updated

Eligible candidates must be:

  • A university degree graduate or relative diploma in administration
  • 5 years of administrative experience
  • Highly organised
  • Must be self-directed and able to complete projects with limited supervision
  • Excellent oral and written communication skills
  • Able to display online savvy and be proficient in Social Media (XHTML and HTML coding skill is a nice to have)
  • Experienced in managing and/or motivating volunteers
  • Fully computer literate (proficient with G Suite)
  • Passionate about South Africa’s voice in the world


  • Experience working with volunteers and in community building
  • Fundraising experience
  • Proactive, Positive, Energetic
  • Implementer, able to find solutions
  • Ability to see the bigger picture
  • Knowledgeable about Wikimedia and its projects’ practices
  • Dedication and experience in the Open Movement (Creative Commons, Open Education Resources, etc.)

About the position:

  • Monthly rate: Negotiable
  • Work schedule: 2-3 days a week; one year contract.


  • Work from home, preferably Cape Town
  • The opportunity to meet interesting thought-leaders locally and globally


Interested persons should apply by November 25, 2020. Your application should include:

A cover letter

Your CV (2 pages max.)

Should you not receive any response by December 25, please consider your application unsuccessful.

Contact details:


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