Board Meeting 14 July 2020

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Wikimedia ZA - Board Meeting - 14 July 2020

Contents

Attended

  • Adri
  • Douglas
  • Ian
  • Rossouw
  • Bobby
  • Deon
  • Coenraad
  • Michael

Apologies

  • Wynand


Agenda

Administrator Position: What qualities are we looking for? (Douglas)

Budget: R6000 per month - cost to company. 1-2 days a week, more a case of hours per week, so that the person's time is flexible.

  • Specific to do's are listed on Meta
  • Personality traits: Reliable, methodical and organised.
  • NB to note on application that this is a short-term/contract position subject to grant funding. The person should be responsible for their own future.
  • Outputs: Reports to be delivered on needs to be decided on.
  • Next steps: hiring process, drawing up a job description and hiring details. Put the word out so we can reach the best candidate. Drafting a contract (Douglas has one).
  • We should have a more detailed meeting for everyone that want to participate in the hiring process.
  • Hiring Committee: Douglas, Adri, Bobby and Coenraad (but not for interviews)
  • Coenraad suggests that we get input from Wynand as he'll have valuable input

WMZA President 2021 (Douglas)

  • Douglas doesn't want to be president in 2021 and will not be available next year.
  • The next president will be elected at the next AGM.
  • Bobby mentions that the next president should be someone with experience and knowledge of the history.

End of the year Grant Report

  • Due end of this month to Dumisani.
  • Not that much to report as the first half of this month was pretty quiet.
  • There is a budget surplus of +- R150,000 mostly due to the fact that our audit didn't happen and a large part of the budget was meant for the audit.
  • The remainder of the activities didn't happen.
  • For now the Foundation is giving us the full amount for next year, and saying that "we'll figure out what to do with last year's remainder later".
  • The onus will be on the bookkeepers to keep track of these amounts.
  • Coenraad raised that there is a disconnect between the Grant/Budget Committee and the Chapter Board Training Committee; as the Board training teaches that successful chapters have 2 admin people at a time to ensure continuity. The Grant Committee only allowed for 1 Admin person however.
  • For now, we don't have budget for a 2nd person, but we should try and apply for that in the next round of funding.


AGM 2020

  • The last 2 weekends of November has been nominated as potential AGM dates.
  • 28 November - 10:00 - 16:00 - exact details tbc closer to the time when we know if it's digital or in person
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